Student Guidelines

Guidelines for Human Genetics Graduate Students

Carl Thummel, Director of Graduate Studies (EIHG 5200)
Natalie Moore, Human Genetics Program Manager for Grad. Student Affairs
(EIHG 2100) May, 2008

FINANCIAL SUPPORT

Provided that the student's progress and performance are considered satisfactory by his/her Supervisory Committee, the Department is committed to providing support for graduate students throughout their tenure in the department. Support from any source, however, will not be permitted after seven years at the University (1 year in the combined program and six years in one or more Department).

Current Stipend and Tuition Waiver. The current stipend is $25,000 annual, with a full tuition waiver for each semester.  The stipend amount is set by the Molecular Biology Program.  If not a resident of the state of Utah, students must apply for residency as soon as they have completed 40 graduate credit hours, in order to obtain the reduced in-state tuition (see Natalie Moore).  Students who do not apply for residency will be responsible for paying their own tuition. See ‘Tuition Benefit Program’ below.

Fellowships, Grants, Awards. Students are expected to apply for fellowships and grants.  Please see separate information sheet on “Fellowships, Grants, and Awards.”   If outside fellowships or awards are secured, the department will fund the difference between the two supports, but the total will not exceed that of the standard graduate student stipend.  If the total fellowship exceeds that of the current stipend, no additional stipend will be paid to the student by the department.

Other Employment. Students are not allowed to engage in other employment while in the graduate program.

Health Insurance. Health coverage through the University of Utah Student Health Policy will be provided for all students.  Students should talk with Natalie if they are interested in family coverage. Students may waive the right to use the University health insurance policy if they are covered by another form of insurance (e.g. through a spouse). Under these circumstances, the money that would normally be used to provide insurance for these students will be returned to general department funds in support of graduate student education.

Travel funds. Students can apply for travel funds from the Human Genetics Department.  These amounts do not exceed $500, and are awarded in cases where the student will travel to a meeting to present their research (i.e. a poster or talk).  A travel request form should be obtained from Natalie and returned to her with the appropriate information. If the request is approved, the student must arrange their travel through the Human Genetics Dept office.  These arrangements should be made at least a month in advance of departure. Note that the Graduate School offers travel awards that will match the amount from the Department (www.utah.edu/gradschool).

TRANSFER FROM ANOTHER DEPARTMENT

Any student transferring to the Human Genetics Department from another department of the University of Utah will be considered as a new student with regard to the Ph.D. graduate program, and should contact Carl Thummel directly.  The student's new Supervisory Committee in the Human Genetics Department shall have the right to determine: 1) further course work that the student must take, and 2) whether or not a qualifying examination taken in another department will be accepted in whole or in part as satisfying the Human Genetics Departmental requirements.

THE PH.D. PROGRAM

General Requirements and Time Period. Graduate students are expected to obtain their Ph.D. degree before the end of their sixth year at the University of Utah (in other words, after five years in the Department of Human Genetics). The student is expected to devote all working time and energy to these studies.  In order to encourage students to plan for an appropriate graduation date, those students who are still in the Department after seven years at the University will not receive a stipend from any source.  This rule can be waived only in exceptional circumstances.  Individual cases must be appealed directly to the Director of Graduate Studies and Departmental Chairman.  A Ph.D. candidate must register for a minimum of 20 credit hours of thesis research (HGEN 7970). Finally, all Human Genetics graduate students are expected to participate in the annual Human Genetics Department retreat.  This meeting is held each year, usually in the spring, at a nearby ski resort. Students give either an oral presentation of their research or provide a poster.

Selection of Research Advisor. It is the student's responsibility to find a Human Genetics faculty member who is willing to serve as the director of his/her thesis research.  It is strongly urged that these arrangements be completed by the end of the spring semester of the first year. Upon selecting a Human Genetics faculty member as their advisor, the student joins the Human Genetics Department. The student’s graduate records and personnel forms are transferred from the Molecular Biology or Biochemistry Program to the Human Genetics Department office, Room 2100.

Teaching Responsibilities. All Ph.D. candidates in Human Genetics must complete one semester as a teaching assistant within their first three years of graduate training. These assignments shall be completed without regard to the source of support.  Teaching assignments for the year are arranged by a TA Coordinator in the Biology Department via the Molecular Biology Program. Students receive an annual notification of courses that are available, and can rank order classes in which they would like to be a teaching assistant.

International Students. All international students are required to check in with the International Center on campus within the first 15 days of  the semester.  This includes transfer students. New international students are required to attend an orientation. Please contact the International Center at 581-8876 (http://www.sa.utah.edu/inter/default.asp).      Before international students can undertake a Teaching Assistantship, they must have clearance from the Graduate School's International Teaching Assistant Program. See http://www.utah.edu/ita for information.

Course Work.

Tuition Benefit Program. For the first 3-5 years in graduate school, most graduate student tuitions are paid for by the University through the Tuition Benefit Program.  Students need to maintain at least 9 credit hours throughout the semester and a cumulative GPA of 3.0 in order to receive this benefit. The benefit lasts for five years (10 semesters) for most Ph.D. students. Students who enter with a Master’s degree from the University of Utah receive 3 years (6 semesters) of tuition support, while students who enter with a Master’s degree from another university receive 4 years (8 semesters of tuition support. All non-international graduate students must apply for residency as soon as they have completed 40 graduate credit hours.  Establishing residency in Utah should be done as soon as possible to be sure that the student qualifies for reduced in-state tuition. In addition, all formal coursework should be completed within the time covered by the Tuition Benefit Program. This is 4-5 years of graduate school for most students, depending on how they are classified – see Natalie to determine your deadline.  When students no longer qualify for the Tuition Benefit Program, the Department will only pay for 3 credit hours of thesis research per semester up to the end of the 7th year in graduate school. Any additional charges (for example, for coursework not completed while on the Tuition Benefit Program) will be the student’s responsibility. More details are available from Natalie.

Human Genetics Departmental Program. During their first year in the Biological Chemistry or Molecular Biology Program, students are expected to pass the required "core" lecture courses (a grade of B- or higher), one elective lecture course, and two "First Year" Journal Clubs. Once they join the Human Genetics department, students are required to successfully complete at least 1.5 semesters of upper level courses. These should be done during the second year of graduate study if at all possible.

These course must include:

- at least one half semester advanced seminar ("special topics") course. These are designed for advanced graduate students. Format is generally similar to that of a "directed reading journal club", that is, a syllabus is designed by the instructor and students take turns presenting the material.

- at least one half semester graded lecture course. These are usually designed for advanced graduate students and are generally 2 credit hours, about 8 weeks in the semester system. Acceptable courses are 600 level and higher. If appropriate, 500 level courses can be approved by the Supervisory Committee.

- All other student course work will be arranged through discussions with the Supervisory Committee.

The above course requirements must all be met in order for the student to obtain a Ph.D. degree.

Required Hours : Students who have not passed their prelims are required to register for a total of 9-12 hours, HGEN 7960 (towards graduate degree) per semester, unless told otherwise by Natalie.  Once the student has passed their prelim and has been at the University for five or more years, they should register for HGEN 7970 for 3 hours.  Students receiving financial aid are required to register for a minimum of 5 credit hours.

Required Thesis Hours: The Graduate School requires that each student fulfill 20 hours of Thesis Research (HGEN 7970) for the minimum graduation requirement.

Summer Semester: The Graduate Secretary will contact those students eligible for the Summer Tuition Benefit Program with instructions for summer semester registration. Not all students are eligible for this summer program and should not register unless instructed to do so.

Journal Club and RIP: Interested students are encouraged to participate in the departmental Developmental Genetics Journal Club (Tuesdays at noon) and/or Research-In-Progress meetings (Fridays at 4 PM). Contact Patty Lisieski (pattyl@genetics.utah.edu) to sign up.

Supervisory Committee. A student’s Supervisory Committee should be selected during the first year in the Human Genetics Department.  The student, in consultation with their research advisor, will choose a committee of five members with the Research Advisor as head.  Of those five, at least 3 and no more than 4 members must be from the Department of Human Genetics (i.e. from 1-2 must be from another department on campus).  At least one member of the committee must be a full-time Human Genetics faculty member, not Adjunct faculty and not on the Research track (i.e. non-tenure track). All University of Utah faculty members are eligible to serve as supervisory committee members

A form entitled, "Request for Supervisor Committee" available in the Human Genetics Graduate Records Office (see Graduate Secretary, Rm. 2100) should be completed and filed with the Department. This form should be submitted by the end of spring semester of the second year.

The Ph.D. Preliminary Exam. A separate set of guidelines are available that describe the Preliminary Exam process. The Ph.D. preliminary exam must be initiated by the end of the second year at the University of Utah (i.e. the end of the first year in the Human Genetics Department). Failure to abide by this guideline will result in automatic failure of the exam. Contact the Graduate Secretary to request the “Preliminary Exam” form.

Annual Supervisory Committee Meetings. Within four months after the successful completion of the Ph.D. Preliminary Exam, the student will have their first Supervisory Committee meeting to discuss their thesis research. A 10-15 page double-spaced description of their research, in NIH grant format, will be provided to the committee members one week before this meeting (see Preliminary Exam guidelines for more detail).

After this initial meeting, the Supervisory Committee must meet with the student at least once a year. Students must meet this requirement in order to receive their tuition waivers.  Committee meetings provide an ideal opportunity for students to gain new perspectives and directions in their research.  These meetings also help students progress through their research in a timely manner.  Students are encouraged to seek the advice of their committees as often as they feel necessary, either in individual or group settings.  Furthermore, committee meetings must be held every four months during, and after, the seventh year of graduate study (sixth year in the Department).  It is the student’s responsibility to schedule these meetings.  If there are scheduling difficulties, remember that not all committee members have to be present at each meeting (or you can select a temporary replacement). A “Report of Progress” form should be picked up from the Department Office (Room 2100) before each meeting and returned with the signatures of the committee members.  The Report of Progress will be kept in the student's personal file in the graduate office (Room 2100) and provide a written record that the annual requirement for a committee meeting has been met.

Program of Study. The student should fill out a “Program of Study” form at a Supervisory Committee meeting by the end of the second year of graduate work or after 75% of course work has been completed.  All members of the Supervisory Committee will sign this form and the student will submit it to Natalie.  This form is due one year prior to graduation, failure to meet this deadline will delay the formal graduation date.

Thesis Defense. Students must contact Natalie at least one year prior to defending their Ph.D. thesis to fill out the appropriate paperwork.  The “Program of Study” must be filed significantly in advance of the thesis defense date.

Thesis Writing: The thesis must conform to University rules. The Thesis Editor, located in Building 44 on lower campus, is available for consultation. A publication from that office is also available to assist in preparation, and a web site offers helpful tips for writing the thesis. The University Copy Center provides expert copying, including reduction and reproduction of published manuscripts to thesis specifications.

Oral Defense: The written thesis is presented to the Ph.D. Supervisory Committee 2-4 weeks before the defense date. On the defense day, the student presents an open one-hour seminar on their research. The Supervisory Committee meets with the student after this talk to discuss any aspects of the student’s writing, research, or other aspects of the student’s progress.  The results are recorded on the “Report of the Final Oral Examination for Ph.D.” and delivered to the Department office. Remember to bring the appropriate papers for signing along with several black pens.  The University requires that the candidate must be regularly enrolled for three or more credit hours during the semester in which the final oral examination is taken.

Master's Degree. Students occasionally leave the program prior to completion of a doctoral degree. Any student who has passed their prelim exam has qualified for a Master’s degree. A Thesis Master’s is offered at the discretion of the advisor and Supervisory committee if there is sufficient data to warrant writing a master’s thesis. University rules govern the awarding of the M.S. degree. See the current University of Utah General Catalog for requirements. A student must have achieved a B or better grade in all core courses, and have at least 20 hours of course work (semester system). The student may choose to defend their degree in front of a committee of three department faculty members (one of whom is the graduate research advisor).

The following forms must be completed for all doctoral candidates:

1. Request for Supervisory Committee. Must be completed by the first semester of graduate study.
2. Report of Progress. Must be completed at least once a year.
3. Ph.D. Preliminary Exam. Must be initiated before the end of the second year at the University.
4. Program of Study for the Ph.D. Must be completed after 75% of course work has been completed, and must be filed one semester before graduating.
5. Report of the Final Oral Examination. Must be completed on the day of the thesis defense.

Updated: September 2007