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Front Desk
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Travel
|
Andrew/Erin |
|
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Reimbursements - meals, student RIP, meeting refreshments, etc.
|
Andrew/Erin |
|
Kandace/Natalie |
|
Building access
|
Andrew |
Natalie |
Kandace |
|
Keys
|
Andrew |
Erin |
Kandace/Natalie |
|
Building issues - maintenance, emergencies, remodeling, telephones, locks
|
Andrew |
Natalie |
Erin |
|
Emergency/Safety Officer
|
Andrew |
Erin |
Natalie |
|
Room reservations - conference rooms on 5,6,7, auditorium, 1st floor atrium, 7th floor atrium
|
Andrew |
Erin |
Kandace/Natalie |
|
Room reservations - conference rooms on 3 and 4
|
Jana Young |
jana.young@utah.edu |
|
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Sort incoming mail
|
Andrew |
Anyone available |
|
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Answer main phone line
|
Andrew |
Anyone available |
|
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Create FedEx labels
|
Andrew |
Anyone Available |
|
|
SOM seminar series
|
Andrew |
Erin |
Kandace/Natalie |
|
HG seminar series
|
Andrew |
Erin |
Kandace/Natalie |
|
HGIG and faculty RIP refreshments
|
Andrew |
Erin |
Kandace/Natalie |
|
Post seminars on 2nd floor electronic board
|
Harold |
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Entering items into Sienna
|
Everyone - you create it, you enter it |
|
|
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Send out announcements: talks, defenses etc, both internal and to the other basic science departments
|
Andrew |
Erin |
Kandace/Natalie |
|
UGTP Genetics T32 training grant
|
Erin |
Natalie |
|
|
Genomics T32 training grant
|
Erin |
Natalie |
|
|
Developmental Biology T32 training grant
|
Erin |
Natalie |
|
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Purchasing/Receiving
|
|
|
|
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Place orders
|
JoLynn |
Jonathan |
|
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Returns/problems with orders
|
JoLynn |
Jonathan |
|
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Freezer programs
|
JoLynn |
Jonathan |
|
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Meeting registrations
|
Andrew/Erin |
JoLynn |
Jonathan |
|
Catering for meetings/speakers/recruiting
|
Andrew/Erin |
Jonathan |
|
|
Upload p-card invoices to Sienna
|
Everyone - you create it, you enter it |
|
|
|
Reallocation
|
JoLynn |
Jonathan |
|
|
Annual P-Card audit
|
JoLynn |
|
|
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Monthly P-Card statements
|
JoLynn |
|
|
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Misc. building projects: moving items to/from labs, maintaining storage room, etc.
|
Jonathan |
|
|
|
Receiving Dock
|
Jonathan |
Andrew |
Erin/Kandace/Natalie |
|
Capital and non-capital equipment inventory, freezer insurance inventory
|
Jonathan |
Natalie |
|
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Graduate Programs
|
|
|
|
|
Graduate Program in Genetic Counseling
|
Luisa |
Kandace |
|
|
HG student advisor: graduate records, setting up courses, course evaluations, tuition benefit, student registration, student insurance, meet with students annually
|
Kandace |
Natalie |
|
| Student Insurance
|
Andrew |
Kandace |
|
| Student JC and RIP setup, calendars and advertising
|
Erin |
|
|
|
Commencement arrangements
|
Andrew/Luisa |
Kandace |
|
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HR
|
|
|
|
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HR: posting positions, hiring, payroll reporter/Kronos, disciplinary actions, grievances, terminations
|
Kandace |
Natalie |
|
|
Faculty recruiting
|
Patty/Andrew/Kandace |
Erin |
Natalie |
|
FRA - faculty reviews
|
Kandace |
Natalie |
|
|
Financial
|
|
|
|
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Pre-award grants
|
Erin |
|
|
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Post-award grants
|
Natalie |
Jim |
|
|
Accounting: monthly financial reports, journal entries, cost transfers, financial projections
|
Jim |
Natalie |
|
|
Billing: computer recharge, glasswash
|
Jim |
Natalie |
|
|
Reconciling monthly charges
|
Jonathan |
Natalie |
|
|
Pcard clearing account reconciling
|
Natalie |
|
|
|
Meet with faculty RE: finances
|
Jim/Natalie |
|
|
|
Payroll distributions and quarterly PAR reports
|
Natalie |
|
|
|
Monthly evidence of review
|
Natalie |
|
|
|
Misc.
|
|
|
|
|
Maintain lab safety officer list and emergency phone tree
|
Andrew |
Erin |
|
|
Maintain building, SOM and postdoc email distribution lists
|
Andrew |
Natalie |
|
|
Aaron's schedule/administration
|
Erin |
|
|
|
Department Retreat
|
Erin |
Andrew |
|