Staff
administrative
Administrative Assistant
Administrative
Department Office
Senior Buyer
Administrative
Department Office
Operations Manager
Administrative
Department Office
Storekeeper 3
Administrative
Department Office
Academic Program Manager
Administrative
Department Office
Systems Administrator
Administrative
Computer Support
IT Manager
Administrative
Computer Support
Administrative Assistant
Administrative
Department Office
Academic Program Manager, GPGC
Administrative
IT Specialist
Administrative
Computer Support
Sr. Accountant
Administrative
Department Office
| Duties | Responsible Person | Backup | Second Backup |
|---|---|---|---|
| Front Desk | |||
| Travel | Andrew/Erin | ||
| Reimbursements - meals, student RIP, meeting refreshments, etc. | Andrew/Erin | Kandace/Natalie | |
| Building access | Andrew | Natalie | Kandace |
| Keys | Andrew | Erin | Kandace/Natalie |
| Building issues - maintenance, emergencies, remodeling, telephones, locks | Andrew | Natalie | Erin |
| Emergency/Safety Officer | Andrew | Erin | Natalie |
| Room reservations - conference rooms on 5,6,7, auditorium, 1st floor atrium, 7th floor atrium | Andrew | Erin | Kandace/Natalie |
| Room reservations - conference rooms on 3 and 4 | Jana Young | jana.young@utah.edu | |
| Sort incoming mail | Andrew | Anyone available | |
| Answer main phone line | Andrew | Anyone available | |
| Create FedEx labels | Andrew | Anyone Available | |
| SOM seminar series | Andrew | Erin | Kandace/Natalie |
| HG seminar series | Andrew | Erin | Kandace/Natalie |
| HGIG and faculty RIP refreshments | Andrew | Erin | Kandace/Natalie |
| Post seminars on 2nd floor electronic board | Harold | ||
| Entering items into Sienna | Everyone - you create it, you enter it | ||
| Send out announcements: talks, defenses etc, both internal and to the other basic science departments | Andrew | Erin | Kandace/Natalie |
| UGTP Genetics T32 training grant | Erin | Natalie | |
| Genomics T32 training grant | Erin | Natalie | |
| Developmental Biology T32 training grant | Erin | Natalie | |
| Purchasing/Receiving | |||
| Place orders | JoLynn | Jonathan | |
| Returns/problems with orders | JoLynn | Jonathan | |
| Freezer programs | JoLynn | Jonathan | |
| Meeting registrations | Andrew/Erin | JoLynn | Jonathan |
| Catering for meetings/speakers/recruiting | Andrew/Erin | Jonathan | |
| Upload p-card invoices to Sienna | Everyone - you create it, you enter it | ||
| Reallocation | JoLynn | Jonathan | |
| Annual P-Card audit | JoLynn | ||
| Monthly P-Card statements | JoLynn | ||
| Misc. building projects: moving items to/from labs, maintaining storage room, etc. | Jonathan | ||
| Receiving Dock | Jonathan | Andrew | Erin/Kandace/Natalie |
| Capital and non-capital equipment inventory, freezer insurance inventory | Jonathan | Natalie | |
| Graduate Programs | |||
| Graduate Program in Genetic Counseling | Luisa | Kandace | |
| HG student advisor: graduate records, setting up courses, course evaluations, tuition benefit, student registration, student insurance, meet with students annually | Kandace | Natalie | |
| Student Insurance | Andrew | Kandace | |
| Student JC and RIP setup, calendars and advertising | Erin | ||
| Commencement arrangements | Andrew/Luisa | Kandace | |
| HR | |||
| HR: posting positions, hiring, payroll reporter/Kronos, disciplinary actions, grievances, terminations | Kandace | Natalie | |
| Faculty recruiting | Patty/Andrew/Kandace | Erin | Natalie |
| FRA - faculty reviews | Kandace | Natalie | |
| Financial | |||
| Pre-award grants | Erin | ||
| Post-award grants | Natalie | Jim | |
| Accounting: monthly financial reports, journal entries, cost transfers, financial projections | Jim | Natalie | |
| Billing: computer recharge, glasswash | Jim | Natalie | |
| Reconciling monthly charges | Jonathan | Natalie | |
| Pcard clearing account reconciling | Natalie | ||
| Meet with faculty RE: finances | Jim/Natalie | ||
| Payroll distributions and quarterly PAR reports | Natalie | ||
| Monthly evidence of review | Natalie | ||
| Misc. | |||
| Maintain lab safety officer list and emergency phone tree | Andrew | Erin | |
| Maintain building, SOM and postdoc email distribution lists | Andrew | Natalie | |
| Aaron's schedule/administration | Erin | ||
| Department Retreat | Erin | Andrew |